Article Archives - Bay Area Records

Now able to accommodate large format documents

Bay Area Records June 21, 2023

We are now able to accommodate large format documents including: Maps Architectural drawings Construction and Engineering documents Why should you consider digitizing large format documents? Preservation of oversize documents is crucial for maintaining historical records, promoting accessibility, and ensuring their longevity. These documents, such as maps, architectural plans, and posters, often contain valuable information and

COVID-19 Shows Once and For All: Paper Records are Unreliable

Bay Area Records September 12, 2020

The COVID-19 pandemic has disrupted our lives in countless ways. Office workers have slowly grown accustomed to working from home. However, the businesses and organizations that have transitioned more smoothly to remote work are those that have previously transitioned from paper records to digital records. When a business is reliant on paper records, the physical

Why Electronic Health Records are Vital During a Pandemic

Bay Area Records July 28, 2020

Today, everyone has a record of their last vacation online. Everyone has a record of their kids’ graduations, birthday parties and playdates. Many people even have a record of everything they eat. But when it comes to health history, very few Canadians can access a record digitally. Electronic Medical Records (EMRs) and Electronic Health Records

Starting a Document Scanning Project

Bay Area Records June 25, 2020

There are many reasons to digitize your paper documents, but it can be hard to know where to start. With the steps in this article, you can experience increased efficiency and lower costs for your business. After completing document scanning, indexing and hosting of your paper files, you will see improved search ability and rapid

Thought Leaders: Tips for Effective Digital File Management

Bay Area Records May 6, 2020

Regularly reviewing practices and protocols for effective file management systems and procedures should be a recurring upkeep task for an organization’s operations department. Effective digital file management procedures can make a substantial difference in organizational workflows, internal communication, budget, and overall operational efficiency. We asked three industry leaders to give us their tips for how

How to Estimate How Much Paper I Have?

Bay Area Records April 23, 2020

When planning a document scanning project, it is necessary to at least estimate the number of documents, and amount of paper, that you wish to digitize so that you can create a budget for your project. Needless to say, nobody has the time to count every piece of paper in a filing cabinet or banker’s

The Changing World of Work in Light of COVID19

Bay Area Records April 3, 2020

Many industries have steadily been moving towards work-from-home environments, online meetings, and digital documentation recently. The pandemic caused by the coronavirus, however, may push organizations who have previously been resistant to changing the status quo to adopt these practices. Employees are being forced to work from home to prevent the spread of the virus and

10 Benefits of Outsourcing Document Management

Bay Area Records March 11, 2020

1. Less Cost Typically an outsourcing company can provide the equivalent defined services at a much lower cost; 2. Per Image Pricing This makes for easy budgeting and means no software to buy, no seat licences and no annual software maintenance fees; 3. Experience and Expertise A professional service bureau provides effective structured processes, controls,

Every Stat and Fact You Need to Know About Electronic Health Records in Canada

Bay Area Records February 5, 2020

There is so much information and misinformation out there about Electronic Health Records (EHRs) in Canada. Canada has been trying for many years to go paperless with medical records and give patients access to their important health information. We combed every good source we could find to gather every stat and fact you need to

Outsourcing Patient Records Digitization: Why It’s The Smart Choice

Bay Area Records January 4, 2020

How long have you been meaning to “get around” to digitizing your records? You know it would make you more productive as a doctor, and it would help you comply with regulations for retaining patient records. But maybe you feel like you’re too busy to deal with it. Don’t let the time and hassle scare

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