Data Capture

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Data Capture

Bay Area records uses automated data capture and OCR technology to extract data from your documents while we digitize your paper files. This improves our efficiency and accuracy, and reduces your costs. Our QC processes ensure validation of our data capture and we are proud to report that our tracked accuracy rates are 99.99%. Using barcode capture, OCR, and more advanced ICR allows us to create searchable PDFs for you.

Benefits of Data Capture
  • Improved efficiency
  • Reduced cost
  • Increased accuracy
  • Enhanced search and retrieval capability

What is Barcode Recognition Software?

Barcode recognition software streamlines the document indexing process by automatically capturing, reading, and processing indexed data printed on documents. It allows large batches of documents to be efficiently scanned, processed, and sorted while dramatically reducing filing errors.

What is Optical Character Recognition?

Optical character recognition (OCR) software works with our scanner to convert printed characters into digital text, allowing you to search for or edit your document in a word processing program. It offers many benefits including:

  • No more re-typing
  • Fast, keyword-specific digital searches
  • Edit text
  • Improved accessibility for visually impaired users

What is Intelligent Character Recognition?

Intelligent character recognition is an advanced form of OCR that recognizes handwriting and enables a computer to learn different fonts and styles of handwriting.

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Speak to one of our advisors, for a comprehensive assessment and custom solution designed to meet your needs.
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Or call us at 905-522-6127
“We used the services of Bay Area Records to completely digitize our client files in our Hamilton, Cambridge and Toronto offices. This has saved us an enormous amount of space, and increased our team’s efficiency. We are now using Bay Area on a go forward basis to keep our paper file storage to a minimum. We have found Bay Area Records to be a helpful and professional partner in this project.”
Paula Davis, B.CommVP Finance, Wilson Blanchard
"Since 2003, Hamilton Health Sciences has used Bay Area Records to digitize our patient records. We have found them to be excellent partners, who provide great value through an impressive commitment to responsiveness and quality."
Paul Sandor, Director, Decision Support, Coding and Health RecordsHamilton Health Sciences
"We selected Bay Area Records Conversion based on a number of considerations that were critical to the NHS. They were experienced with a project of this magnitude, price, quality, turnaround time, privacy and security.”
Jane DoanDirector of Health Information Management and Patient Registration Niagara Health System
“We were impressed with Bay Area’s leading practices and its experience in handling complex health information applications. Bay Area is cost effective and has a proven track record of accuracy in converting patient records”.
Sonia Shiels, BA, CHIMDirector, Health Information Services | Admitting and Registration Services | Chief Privacy Officer, Joseph Brant Hospital
“Working with Bay Area Records Conversion, McKenzie Lake has utilized industry-leading technology to scan, index and convert our entire corporate records library to digital PDF files. As a result, we have eliminated over 250 feet of shelf space containing over 1,300 corporate minute books, all while maintaining compliance with provincial and federal privacy, corporate and tax laws."
David Arntfield, LLPMcKenzie Lake Lawyers, London, Ontario
"Since 2008 we have been using the services of Bay Area Records Conversion each year to digitize our paper client files, including oversized architectural and structural drawings. Bay Area Records Conversion has provided us with excellent services and technical advice, all delivered in a time frame that ensures our easy access to accumulated critical business records. I have no doubt that given the opportunity the company will provide excellent service to clients, well beyond expectations."
George Fejes, Architect and EngineerIrish Creek Consultants, Cambridge, Ontario
"We have been using scanning services for the past year and must say that we appreciate the friendly, courteous and professional service. Our turn-around-time is very quick and fabulous. This arrangement has brought great efficiencies in our process."
Bessie Carydis, Director, Certification & Prior Learning Assessment Canadian Society for Medical Laboratory Science
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Located in Hamilton, Ontario, Bay Area Records is ideally situated to serve clients in the Hamilton-Burlington-Niagara region as well as communities across Southwestern Ontario.

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Bay Area Records

40 Wellington Street N.
Hamilton, Ontario
L8R 1M8
Tel: 905-522-6127

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