Document Scanning

Document Scanning & Imaging

Transform your office. If you are considering moving to a paperless office, hiring a document scanning company is a critical part of your digital document migration plan. Our services will eliminate clutter and organize information in an easy-to-use digital format.

With a customized document scanning solution, you will be able to:

Consolidate information across facilities and departments
Access files remotely
Protect important documents from damage
Collaborate with colleagues in real time
Free up valuable real estate
Improve document search with classification and digital retrieval
Retain original document properties (size, colour, etc)
Search and retrieve company documentation online at any time
Enjoy peace of mind and protect sensitive data

How Does Document Scanning Work?

Converting to a paperless office will increase your company’s ability to be more productive and will also help employees find the right information at the right times.

Collection

Compile the documents you would like to digitize, and we will pick them up.

Transport

We will safely transport the documents to our secure facility.

Preparation

When your documents arrive, they will be inspected and prepared for scanning.

Scanning

Each document will be scanned on high-resolution state of the art equipment to create clear digital images. The documents will be organized into digital files according to your specifications.

Quality Control

At each step of the process, checks are completed by different members of our team to ensure the images meet or exceed the Canadian Standards for electronic documents.

Completion

Once scanning is complete, your files will be delivered to you electronically via secured cloud storage, an encrypted drive, or uploaded to an existing document management system.

Request a FREE Consultation

Speak to one of our advisors, for a comprehensive assessment and custom solution designed to meet your needs.

Or call us at 905-522-6127

“We used the services of Bay Area Records to completely digitize our client files in our Hamilton, Cambridge and Toronto offices. This has saved us an enormous amount of space, and increased our team’s efficiency. We are now using Bay Area on a go forward basis to keep our paper file storage to a minimum. We have found Bay Area Records to be a helpful and professional partner in this project.”

"Since 2003, Hamilton Health Sciences has used Bay Area Records to digitize our patient records. We have found them to be excellent partners, who provide great value through an impressive commitment to responsiveness and quality."

"We selected Bay Area Records Conversion based on a number of considerations that were critical to the NHS. They were experienced with a project of this magnitude, price, quality, turnaround time, privacy and security.”

“We were impressed with Bay Area’s leading practices and its experience in handling complex health information applications. Bay Area is cost effective and has a proven track record of accuracy in converting patient records”.

“Working with Bay Area Records Conversion, McKenzie Lake has utilized industry-leading technology to scan, index and convert our entire corporate records library to digital PDF files. As a result, we have eliminated over 250 feet of shelf space containing over 1,300 corporate minute books, all while maintaining compliance with provincial and federal privacy, corporate and tax laws."

"Since 2008 we have been using the services of Bay Area Records Conversion each year to digitize our paper client files, including oversized architectural and structural drawings. Bay Area Records Conversion has provided us with excellent services and technical advice, all delivered in a time frame that ensures our easy access to accumulated critical business records. I have no doubt that given the opportunity the company will provide excellent service to clients, well beyond expectations."

"We have been using scanning services for the past year and must say that we appreciate the friendly, courteous and professional service. Our turn-around-time is very quick and fabulous. This arrangement has brought great efficiencies in our process."

Document Scanning